Privacy Newsletter

PROMOTIONAL COMMUNICATIONS AND E-NEWSLETTER - Informational document article 13 EU Reg. 2016 / 679- GDPR - Information on the processing of personal data collected from the data subject

In observance of the provisions contained in EU Regulation 2016/679 (General Data Protection Regulation), we hereby provide you with the necessary information on the processing of personal data. This information is given pursuant to Article 13 of EU Regulation 2016/679 (General Data Protection Regulation).

Personal data subject to processing:

“personal data” means any information relating to an identified or identifiable natural person (“data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

1. THE CONTROLLER,to articles 4 and 24 of EU Regulation 2016/679, is Mitsubishi Electric Hydronics & IT Cooling Systems S.p.A. - Single-member company - Registered office: via Caduti di Cefalonia no. 1 - 36062 Bassano del Grappa – Italy, in the person of the legal representative pro-tempore, Tel (+39) 0424509500 - Fax (+39) 0424 509509 e-mail privacy@melcohit.com

2. DATA PROTECTION OFFICER (DPO/RPD). Designation not compulsory.

3. PURPOSE AND LEGAL BASIS OF THE PROCESSING

Any personal data you provide will be processed with due regard to the conditions of lawfulness pursuant to Article 6 f) EU Regulation 2016/679 for the following purposes:
- Filling of data collection form for receiving newsletter or promotional communications through e-mail.

LEGAL BASIS: LEGITIMATE INTEREST: the data processing on the basis of article 6, paragraph 1, letter f): legitimate interests persued by the controller or by a third party may provide a legal basis for processing, taking into consideration the reasonable expectations of data subjects at the moment of the processing, when he can reasonably expect at the time and in the context of the collection of the personal data that processing for that purpose may take place.

4. RECIPIENTS OR CATEGORIES OF RECIPIENTS OF THE DATA

Personal data provided will be communicated to recipients, who will process the data in their capacity as processors (Article 28 of EU Reg. 2016/679) and/or as an individual acting under the authority of the Controller and Processor (Article 29 of EU Regulation 2016/679), for the purposes listed above under point 3. More specifically, personal data will be communicated to:
-Group companies; the sales/distribution network across the territory; - Persons providing services for the management of the information system and communication networks (including e-mail); - firms or companies as part of advisory and consultancy relations; - competent authorities for compliance with legal obligations and/or provisions of public bodies, on request.

Entities belonging to the above categories act as Processors, or operate completely independently as separate Controllers. The list of Processors is constantly updated and is available at the registered office: via Caduti di Cefalonia no. 1 - 36062 Bassano del Grappa – Italy.

5. TRANSFER OF DATA TO A THIRD COUNTRY AND/OR INTERNATIONAL ORGANISATION AND SAFEGUARDS

The personal data provided may be transferred to countries belonging to the European Union in order to fulfil the purposes connected with their transfer.

More specifically, the personal data will be transferred according to Article 44 - General principle for transfers; Article 45 - Transfers on the basis of an adequacy decisions; Article 46 - Transfers subject to appropriate safeguards (including with contractual clauses and other provisions referred to in Article 46, para. 3). The data subject may obtain information on the safeguards for the transfer of data by sending an e-mail to privacy@melcohit.com

6. PERIOD FOR WHICH DATA WILL BE STORED OR THE CRITERIA USED TO DETERMINE THAT PERIOD

Processing can be automated and manual, performed using methods and instruments aimed at ensuring maximum security and confidentiality, by persons or entities duly appointed to carry out processing.
In compliance with Article 5 1(e) of EU Regulation 2016/679, the personal data collected will be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
Storage of the personal data provided depends on the purposes of the processing:
- receive newsletters or promotional communications via e-mail (maximum 24 months).
Timing determined on the basis of criteria, if the data subject wants more information, he can write to: privacy@melcohit.com

7. RIGHTS OF THE DATA SUBJECT

You may exercise your rights as expressed in EU Regulation 2016/679 by contacting the Controller, either by email to privacy@melcohit.com or by writing to the Controller’s address indicated above.
You have the right, at any moment, to ask the Controller for access to your personal data (Art. 15), rectification (Art. 16) or erasure (Art. 17) of your personal data, or restriction of processing (Art. 18) or object to the processing of your data (Art. 19) and data portability (Art. 20).

You have the right to lodge a complaint with a supervisory authority.

There is no automated decision-making process, only the automated sending of communications.

8. PROVISION OF PERSONAL DATA

The communication of personal data is not a legal or contractual obligation or a necessary requirement for the conclusion of a contract.

Last updated 21.06.2018

THE CONTROLLER
Mitsubishi Electric Hydronics & IT Cooling Systems S.p.A